Travelling Light and Packing Your Suitcase

suitcases
Image by newrambler via Flickr

The secret to packing light is preparation. Earlier, we discussed how to plan and pack your technology. Now, we expand that with tips on how to pack your suitcase. The most important part of packing is planning.

We started with some basic tips from the creator of Onebag.com, the acknowledge Guru of Packing light, and created our own tip sheet.

  • Make a list – Making lists is the first step in any organizational project, including packing.
  • Don’t Carry Too Much – The goal is to pack light. This tip seems obvious, but people bring much more than they need.
  • Toiletries – Nothing has, ironically, helped people learn how not to carry around full-sized bottles of shampoo than the liquid and gel ban.
    • Buy Travel Size – We use Minimus.biz. All jokes aside, they sell individual-sized everything. Who else sells individual ketchup packets? We buy the travel sized toiletries and either keep repurchasing, or for some items, refill them from our home bottles. You may ask why we bother to buy the bottles if we refill them…it is for us an organization tool. And for some things, we continue to repurchase travel size because it is a pain to refill the bottles. It is also possible to buy things where you are going.
    • Avoid Packing Liquids – We secure our liquids in ziplocs, even in checked luggage. Spillage is a horrible thing. But consider switching to solids. Onebag has a great guide to solid substitutes.
  • Clothing
    • Color Coordinate -  Take clothes in two or three basic colors that can be worn repeatedly in different combinations. Especially useful if you want to save space by…
    • Doing Your Laundry – If you are willing to wash and clean your clothes while on your trip, you can save on how much you bring. Many hotels are offering laundry facilities now, and this can be researched in advance. You can also bring alone some tools to hand-wash your clothes as needed.
    • Layers – Instead of bringing clothing for multiple environments…dress in layers.
  • Suitcases
    • Go Soft - Soft suitcases are easier to get into the overhead. That doesn’t mean there shouldn’t be some strength and rigidity to your bag, but the sides should allow the bag to compress.
    • Forego Wheels – Wheels and the associated handle increase the weight and reduce the amount of space in your bag. That and we keep rolling over our toes. Using a collapsible luggage cart may be an alternate option if you really need wheels. A good rule is that your carry-on bag should not be too heavy for you to transport. If you do switch to such a bag, make sure the straps are comfortable to hold or sling over your shoulder.
    • Laptops/Notebooks – Consider a slipcase to allow you to put your notebook inside another bag. It will ensure you don’t tip someone off to the fact you are carrying an easy to steal expensive item, if nothing else.
    • Identifying your Luggage – Checked or carry-on, make sure you can identify your luggage. Not long away, we were looking for our checked back, and after many minutes of waiting, discovered we had misremembered its color. Make the bag uniquely identifiable. We knew someone who used stickers, but they do tend to come off.
    • Divide and Conquer – Using ziplocs or permanent organizing pouches, divide your possesions into categories. Having things divided neatly not only keeps them organized, it makes it easier to pack, unpack, and locate items.

Over the years, we’ve tried many ways of loading up one person with as much stuff as possible without checking it. We own a Scottevest, which is pretty much one gigantic pocket you wear as a vest or jacket. We’ve tried giant backpacks…a laptop bag as large as our carry-on. We currently use a single rollar bag and have been frustrated by the space the handle and wheels take up.

We keep mixing it up to try and find the right combination…to eliminate things we don’t need, to pack in a more organized manner. Suggestions can help, but ultimately, we all must make tough choices.  Because now every bag checked is money out of our pocket.

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Travel Essentials: Comfort

What's in my backpack
Image by sd via Flickr

In continuing our series on packing essentials, we’re continuing with some thoughts on what you might pack in your bag for personal comfort. Some suggestions come from Travellious.

  • Earbuds – Earbuds are a type of headphone that fit into your ear canal…thus serve double-duty as earplugs, reducing background noise. Earbuds can be cheap, or can offer noise-reduction and high-end features.
  • Eye-Mask – Another inexpensive comfort item that helps block out the world around you.
  • Pillow/BlanketJetBlue and US Airways are selling pillow sets, but travel pillows are available from multiple vendors. Find the one that is right for you.
  • Snacks – Not every airline will give you some. Bring your own.
  • Moisturizer – Planes are dry. You may want to keep your skin from getting too dry.
  • Fluids – If you are lucky, the airline will continue to provide beverages…at the least water. If not, be prepared to bring your own. The least expensive is to bring an empty bottle and fill it after you pass through security.
  • Slippers – Some people like to slip their shoes off. We’ve never tried this one, but some people swear by it.
  • Cleaning wipes/hand sanitizer – The way people are fearing disease today, it never hurts to keep your hands and area clean…or be prepared to.

What do you keep in your bag for your comfort in flight?

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On the Go with Your Mobile Electronics

A Comparison of an IBM X31 laptop with 12&quot...
Image via Wikipedia

With luggage allowances getting lower, and luggage fees increasing, we need to make every inch of space count. To start, we have some tips to consider when assembling your mobile electronics from our colleagues at Gadget Wisdom.

  • Consider a Netbook or Smaller Laptop - Lugging around a 17″ laptop and all its accoutrements severely limits your space when travelling. Going smaller gives you the same productivity benefits in a smaller space. You can still have a full-fledged system at home. Also, for the netbooks, the price is not unreasonable.
  • Try to Save Battery Power – Carrying a second battery is another item you can try to eliminate. Here are some tips.
    • Store video files on a laptop hard drive instead of a DVD – The optical drive on a computer is a power-drainer. If you are planning to watch video on a computer, transfer the video to your hard drive if you can. A variety of different programs exist to do so.
    • Dim the Brightness of your Screen – Many laptops do this automatically, but enable all power-saving measures you can.
    • Go with an Extended Battery – When you buy your computer initially, make sure you get the extended battery if you think you might need it. You can avoid needing two batteries if your battery lasts longer.
  • DropboxDropbox is a tool that syncs a designated folder on your computer to their servers. By installing it on multiple computers, you can ensure your data is up to date on all of them. Of course, you need a network connection, but if you update before you leave, when you reconnect, it will synchronize then. That is one less USB drive to try and keep track of.
  • Unify your chargers – Most portable electronics nowadays will charge off of USB. If you are bringing a laptop, it contains at least a few USB ports. Otherwise, you can get an adapter for the wall that will charge USB. We recommend something like the Belkin Mini Surge Protector. It contains two USB ports and three AC ports. So bring USB charging cables. They take up less space in the long run.
  • Cleaning Cloth – Nothing is more annoying than a dirty or dusty screen. having something to wipe it with in your bag is essential.
  • Cables to Bring – We already mentioned charging cables. Here are a few that should be in every bag
    • Network – A short network cable can be invaluable when wireless is not available. Retractable is the smallest, but a six foot cable bound with reusable ties is just as good.
    • Earphones – Whatever pair you like. We recommend a good quality, yet reasonable priced pair of throwaway earbuds at the least. The people around you value their quiet.
    • Headphone splitter – Allows you to share your audio with a friend. Or make a new friend.
    • USB Cable – You never know when you need to plug in a peripheral. Comes in retractable and various sizes.
  • Pen and Paper – Yes, we know it isn’t a piece of electronics, but when all else fails, never be without it, even if it is super-small.
  • Music/Video Players -  If you are lucky, your netbook/laptop can do this, but the difference between this and a portable player is that it takes less time to work with one. While iPods are the most popular right now, our favorite backup emergency player is a Sansa Clip. It is superior to the cheapest iPod, the Shuffle. It has great audiobook support, and has support for multiple playback formats and even an FM radio. The size is perfect to slip into a pocket and forget about it. We got an older one refurbished for under $20.
  • E-Book Reader – This year’s most popular e-book reader, the one that has changed the game, is the Amazon Kindle. If you are on the go a lot, a Kindle may be for you, if you can afford its price point. Otherwise…either use your mobile computer to read something you’ve downloaded…the classics are free, and there are ways to read blogs and the news while not connected if you prepare in advance…or just bring an old-fashioned book(Not very tech, but does the trick).

Just remember, there is no need to have multiple devices that do the same thing. You have to customize your electronics for your needs, but remember…less is more.  With a little planning, most eventualities can be foreseen with only carry-on luggage and with still enough room for the rest of one’s things.

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Securing Your Luggage

Recently, a Yale Student sued US Airways over a lost Xbox 360, claiming damages in the amount of $1 million. That, and commentary on our overly litigious society aside, it prompted us to suggest a few things to keep your possessions safe when you travel.

The first, and most important tip in regards to keeping your possessions safe is to never let them out of your sight. This may seem obvious. But don’t part with anything you can afford to lose. Things like jewelry, electronics, priceless family heirlooms…if you must take them on the plane, carry them in your suitcase. If they must go somewhere, think of shipping them. We’ve never been quite sure why the package shipping industry feels they can take care of your possessions, while the travel industry doesn’t. Perhaps the travel industry doesn’t feel it has the incentive to do so.

You can insure your luggage through the purchase of travel insurance, but they also limit liability on valuables. Be sure to read your policy, should you buy one. Luggage liability by the airline is limited by the government and you have to have some sort of proof. Most people don’t walk around with receipts for everything they bought.

Chris Elliott, who writes a Travel Troubleshooter column, wrote a few months ago his tips for ensuring the TSA doesn’t steal your stuff. Not only do we have to worry about the airline employees, but government agents. Since it was created in 2001, the agency has fired about 200 employees accused of stealing. He adds the following important points we’ve gotten out of his writing.

  • Locks, TSA or otherwise are useless, don’t even bother. Look at the above video to show you how easy it is to open a standard suitcase.
  • Locked or unlocked, keep your valuables close. Don’t let the TSA alone with anything.

So, when it comes to securing your luggage, there is no foolproof way to do so. We recommend the following precautions to minimize risk.

  • Make sure your suitcase is sturdy and in good condition. Suitcases are thrown, sent on conveyers, and generally mishandled. A rugged piece will survive all of that with minimal damage
  • The only thing locks are good for is slowing down potential theft at the security checkpoint, and possibly slowing it down elsewhere. A bag is not safer without them.
  • When passing through a checkpoint, try to enter the metal detector at roughly the same time your bag goes through, to ensure your possessions are out of your sight for as little time as possible.
  • Take a Picture of your Suitcase and its Contents before leaving…in case you have to make a claim.
  • Bring your valuables with you. Do not check anything you can’t bear to lose. You can always buy more clothes, and most thieves don’t want them anyway.
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Tip: Take a Picture of your Suitcase Before the Flight

suitcases
Image by newrambler via Flickr

The next time you check luggage on a flight, snap a quick picture of the exterior of the bag and its contents with your cell phone camera(assuming you have one, Geeksugar suggests.

There are a lot of advantages to this. If your suitcase is lost, you can show the person in the Baggage Service Office an image of the suitcase. We were once convinced our dark blue suitcase was black when it was lost. Suitcases look so similiar nowadays.

For the inside…if you are trying to ensure a proper claim to the airline for reimbursement, you can show them a time-stamped picture of everything in the suitcase. Not a bad way to encourage along your claim.

More on suitcases coming up…

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Stocking Your First-Aid Kit

First aid pack of the French Army

Image via Wikipedia

Packing Smart is one of the best things you can do, especially now that checking baggage costs money. But what to pack?

One of the things you should always keep in your bag is a first-aid kit, customized to your needs. Gadling.com provides a nice summary of the things you should have in your possession for emergencies. However, in consideration of travel restrictions, and realities, we’ve reduced their list to make our own. Also, bear in mind there are multiple versions of most of these products, both name brand and generic. It is up to you to choose which one you want.

Remember, for air travel any liquid or gel items are restricted to 3oz or less bottles. All bottles must fit together into a single quart-size zip-top bag.

  1. Acetaminophen/Ibuprofen – Sold as Tylenol, Advil, etc – Pain and fever reduction/anti-inflammatory.
  2. Antihistamine -For allergies.
  3. Decongestant - For stuffed noses and helps with the “ear pop” from planes. Name brand: Sudafed.
  4. Loperamide – Anti-diarheal. Name brand: Immodium.
  5. Multi-Tool – Now, a standard multi-tool is forbidden on a plane, but tools such as screwdrivers, wrenches, and pliers less than seven inches in length are permitted. You sould be able to find a mini-screwdriver to put into your kit for emergencies.
  6. Safety PinsFix for Clothing, Making a Sling. We couldn’t find anything that said you couldn’t bring these.
  7. Sun Screen – Last thing you want is sunburn
  8. BandannaCan Double as Sling, Dust Mask, etc.
  9. Antiseptic TowelettesCleaning wounds, etc. Alcohol swabs will likely work as well.
  10. Electrolyte packetsFor replacing loss due vomiting or diarhea. These packets can be mixed with water as needed.
  11. TweezersRemoving ticks, thorns, cactuses, splinters, etc.
  12. Blister PadsPads to protect against blisters on the feet.
  13. Bandaids and/or Gauze Roll/Gauze Pads(Gauze requires some form of medical tape to secure to the wound) - Minor Cuts and Scrapes
  14. Antibiotic Ointment – One brand name for this is Neosporin.
  15. Portable FlashlightLooking into mouths, dark rooms. They make these long-lasting little LED ones now.
  16. Thermometer – They even make disposable ones now. We got some from Minimus.biz.
  17. Gloves(Latex or Otherwise)You never know what you’ll be touching…protect yourself. Some people may be allergic to latex. they do make alternatives.
  18. Hand SanitizerKeep yourself Clean.
  19. TissuesAlways a good thing to have.

We recommend Minimus.biz for our travel items. Free shipping on domestic orders over $20.They not only have pre-made kits, but you can assemble a kit of your own if you wish, customized to your needs.

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Useful Tip: Make Your Own Passport Photos

We were recently making plans to renew our passports, checking our log of useful tips and found this one posted in January on the Consumerist. There’s no reason to pay a store $8 for a couple of passport photos

…Not when there is epassportphoto.com ! At this site, you upload a photo, crop it according to your country’s standard guidelines, and save the resulting 4 x 6 image which consists of 6 2 x 2 shots(for USA passports) to print at home or through some online service.

If you don’t want to use them, just use a photo editing program to produce the same effect. For the US Guidelines on Producing High Quality Photos for Travel Documents, click here.

Either way, we can certainly do better quality photography than ost of the people at your local drugstore.

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Useful Tool: U.S. Domestic Airline Fee Chart

The people at Farecompare.com have a handy little chart to compare the fees levied by various U.S. airlines on their domestic flights. Using it, you can compare the extra cost of a reservation by phone, charges for first and second piece of luggage, seat selection fees, beverage, snack, meal charges, overweight bag charges, pet travel, unaccompanied minors, curbside checkin, and standard change fees. They update it fairly regularly.

We learned, for example, that the change fees on most domestic airlines average $100-150 So far, Delta is the last of the legacy carriers not charging for the first bag, although AirTran, Alaska, Frontier, JetBlue, Southwest, Virgin America and Sun Country also do not. This may be subject to change.

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How to Avoid Paying Baggage Fees

FreeMoneyFinance had some advice on saving money by avoiding baggage fees. As you might know, many of the major carriers have started charging fifteen dollars for the first checked piece. And since the contents of carry-on bags are regulated by the TSA, there are some things you simply cannot transport without it. Here is our version of their information.

  • Carry-On Bags
    • Be Aware of Carry-On Limits – Now that the first checked-bag is a money-maker for them, the airlines will be sending out people to measure and weigh your carry-ons on a random if not individual basis. Either be within them, or be prepared to be separated from your carry-on and charged Fifteen Dollars for the privilege.
    • Board Early – The last people on the plane, as unfair as it is, often have their bags confiscated from them and checked. If it has any valuables in it, take them out. Even better, have a second bag with the valuable items in it you can remove if they try to take it away. And if they attempt to take your bag away with something valuable in it(for which they accept no liability), to paraphrase the late Charlton Heston, they will have to pry it from “Your cold dead hands.” Of course, please try to explain the issue with your valuables as politely as possible before you use phrases like that.
    • Embrace The Middle Seat – Now, they recommend this for its extra stowage space under the seat. But being a flesh sandwich may or may not negate the positive aspects of extra luggage room, especially if you are tall.
  • Checked Bags
    • Check the Weight - Make sure you know the weight of your bag without anything in it. As airlines get more and more specific about their requirements, suitcases that weigh less will become more popular and cost effective. Get yourself an inexpensive luggage scale if you travel regularly, as it is hard to weigh things on your bathroom scale with any accuracy.
    • Note Exceptions – Frequent fliers with status in an airline’s program often get exemptions to certain fees, as do passengers travelling with necessary equipment, including children’s strollers and carseats and wheelchairs.
  • Packing Tips
    • Be Realistic – If you are going for a weekend somewhere, you likely don’t need two gigantic suitcases to cover all possibilities of attire and need. Scale down.
    • Liquid Ban as a Blessing – The TSA liquid ban limits passengers to travel-sized toiletries in their carry-on. Embrace the travel-sized lifestyle. Check out “>Minimus.biz. They sell travel-sized everything. Where else can you buy one ketchup packet?
    • Laundry – If you are staying for a few extra days, consider a hotel with a laundry room. Many Residence Style hotels offer this. And if you bring your mini-detergent and mini-fabric softeners, or buy them locally, you can wash and dry your clothes and reuse them.
    • Space Bags – They make special travel space bags that remove the air from items so they take up less space in your carry-on. Which means you can carry more clothes.
    • As a long shot, try flying an airline that lets you check one bag if you can. At least factor it into your price calculations.
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Travel TIps: Preparing on the Day of Travel

Thanksgiving is upon us. It is a time to eat turkey, watch football, and contemplate many profound truths about your travel experience. Planes will be crowded, lines will be long. With the help of some of our fellow bloggers, here are our tips on how to be prepared on the day of travel.

  1. Check in Online and Print Your Boarding Passes(<if possible)
    • We know you’ll have to wait in a bag drop line if you have any luggage to check, but think of how much faster that line will be if no one also have to check in. As you might have noticed, a counter check-in takes longer than one on your desktop.
    • If you are at a hotel, see if they have facilities to let you print a boarding pass. Many hotels are setting up lobby computers or a miniature business center for this purpose, where you can quickly check in.
  2. Plan for delays
    • Many airlines allow you to sign up for notification of flight status. If none of them suffice, there are always third party services such as Flightstats.
  3. Have the airline’s phone number in your cell phone or on your person. In the event there is a problem, sometimes the call center can help you get ahead of things.
  4. Pack snacks
    • Delays are a given now, and airport food is expensive. Remember, no liquids or gels, but any solid food is a good thing. We recommend granola bars. They last a long time in case you don’t need them on the trip, aren’t horribly unhealthy, and are small and filling. If you are factoring in a long-layover or perceive hunger, pack a sandwich. Also small and portable, but doesn’t keep as well.
  5. Preparing for the security check
    • The TSA has a new education program for the holidays called Simplifly, complete with videos, diagrams and pictures. Check it out. We’ll have more on that later.
    • Wear layers…For those transitioning from one climate to another, ie the wintery Northeast to Florida, this is a given. But airline seats are crowded enough without extra clothing making you larger. Be prepared to shed a few layers to free up space.
    • Wear comfortable and easy to remove shoes…you have to remove them at security and then cram them into the area under the seat in front of you, a problem made worse if you try to stow a carry-on bag there or are tall.
    • Minimize the items in your pockets in advance…you know you’ll have to empty them. Unlike normal times, do not have loose change, papers, etc in there. The only items you need to carry are your ID and boarding pass. You likely have a long line. Use that time to temporarily relocate your items to your suitcase so the line will be sped up.
  6. Making use of your wait time
    • Take advantage of free wi-fi…or if you have a lot of time or something important to do, paid wi-fi might be cost-effective.
    • Try to change your seat if you are unhappy with it. You can even try for that exit row, premium seat, or first-class upgrade. Never hurts to ask.
    • Before you board, don’t forget to use the restroom. Lines for airplane lavatories can be long and lavatories are small. If you don’t have an aisle, you have to disrupt the people around you to get there. There may also be turbulence. Do your business in style in the terminal to minimize need off the ground.
  7. On the Plane
    • Take a nap. Honestly, what would you rather do? Stay up and remember that you are in a cramped seat(except for you lucky people in first class) on a likely delayed plane, or sleep your way to your destination? You can arrive refreshed and relaxed and ready to get on with your business or pleasure.
      • Slip off your shoes.
      • Bring your own pillow/blanket as on many airlines you aren’t getting one of theirs.
    • Entertain yourself.
      • Books and Newspapers
      • Gadgets – DVD Players, music players, laptops, etc. can help distract you and make the flight seem much shorter.
    • Dominate the armrest...Wired has this amusing diagram instruction on How to Capture the Armrest.
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